Ards Youth 98's ( Under 14's )
www.ardsyouth98s.co.uk
HEADLINES
Club Rules and Codes of Conduct
THE OBJECT OF THE CLUB SHALL BE: [12 May @ 11:28pm]
1. THE NAME OF THE ORGANISATION SHALL BE ARDS YOUTH. HEREINAFTER REFERRED TO AS THE CLUB. 2. THE OBJECT OF THE CLUB SHALL BE: (a) To provide a safe environment for members to participate in association football. (b) To develop sport by: (i) Providing members with suitable competition. (ii) Assisting members to improve their personal sporting standards. (iii) Providing equal opportunities for successful participation by all sections of the community regardless of their sex, religion, race or ability. (iv) Encouraging fair play at all times.
AFFILIATION [12 May @ 11:30pm]
The club shall be affiliated to the IFA either directly or indirectly through participation in an organised league which is so affiliated.
MEMBERSHIP [12 May @ 11:31pm]
All members are subject to the constitution of the club and the regulations of the local and world governing bodies. All applications for membership must be on the appropriate membership form. Membership shall be open to all persons aged 5 or over. Members will be enrolled in one of the following categories:- (i) Playing (ii) Manager/coach (iii) Committee (iv) Volunteer/helper All members will receive a copy of the relevant code of conduct, a copy of the Club's child protection policy and a copy of the constitution. Each member (Or parent if member is under 18) will be obliged to sign and return an acknowledgement that they have read and agree to abide by the code of conduct, the constitution and the child protection policy. All junior club members will be required to sign the junior club code of conduct and fair play policy. Subscription fees for membership shall be determined at the annual general meeting. All members shall provide personal details relevant to their membership and will inform the secretary of any change in such details. All coaches/managers must hold recognised qualifications from I.F.A. or be working towards one. Life membership may be conferred by the management committee to any club member in recognition of outstanding sporting performance or contributions to other aspects of the club. A life member shall have free membership for their lifetime but is subject to all the conditions of the club constitution and governing body regulations. The life membership status shall be revoked by the management committee if they decide the individual has committed a serious breach of the constitution of the club. Within seven days of a decision being made by the management committee to revoke life membership status, the life member will be informed in writing by the secretary. The member has the right to invoke the appeals procedure.
OFFICERS [12 May @ 11:31pm]
(a) The officers of the club shall be chairman, vice chairman, secretary, assistant secretary, treasurer, social secretary and media secretary. (b) The secretary shall service the management committee as it shall from time to time resolve by recording the proceeding of all meetings, dealing with all correspondence, co-ordinate competition entries and keeping a register of all members. (c) The treasurer shall present annual accounts and furnish statements of accounts as required by the management committee. (d) In keeping with the clubs child protection policy, the club shall appoint at least one member who will have a remit for child protection. This will include attending relevant training courses, liasing with relevant agencies when necessary and bringing to the attention of the management committee any incidents or information deemed appropriate. 6. ORGANISATIONAL MANAGEMENT (a) General management of the club affairs shall be vested in the management committee, which shall be comprised as follows:- Chairman, vice chairman, secretary, assistant secretary, treasurer, social secretary and media secretary and a maximum of 8 others, elected annually at the annual general meeting. Only a maximum of 2 new members can be elected to the committee at an annual general meeting. (b) All management committee members shall be members of the club. (c) For the transaction of business a quorum of 5 members shall be required except at the annual general meeting when 7 members shall be required. (d) The management committee shall have the power to:- (i) Conduct it business as it shall, from time to time, by resolution determine and regulate its own procedure. (ii) Co-opt additional members in an advisory capacity and appoint such sub-committees and assistants to the office bearers as it deems necessary. (iii) Fill vacancies arising during its term in office. (iv) Accept or reject applications for membership. (v) Deal with, or suspend, any member who has infringed the club constitution, or who is indebted to the club or whose conduct is likely to bring the club into disrepute, in accordance with the complaints and disciplinary procedures. (vi) Determine any dispute or objection arising from club competition. (vii) Levy any such extra ordinary charges or fees as may from time to time become necessary. (viii) Appoint or dismiss team managers. (ix) Appoint any delegates to the governing bodies and to any bodies which may from time to time require representation.
COMPLAINTS AND INVESTIGATIONS PROCEDURE [12 May @ 11:33pm]
Any member who believes the conduct of another member is contrary to the constitution of the club, or governing bodies' regulations, or whose conduct is likely to bring the club into disrepute, may inform any member of the management committee in writing. A meeting of the management committee shall be held within 14 days after the complaint has been received. All parties involved will be invited to attend individually to speak to the management committee. The management committee shall inform in writing both the member who made the complaint and the member who is the subject of their decision within 7 days of a decision being made.
DISCIPLINARY PROCEDURE [12 May @ 11:34pm]
Where a complaint is deemed of appropriate severity by the management committee, they have the right to invoke the disciplinary procedure. The management committee will have the following options at its disposal under the disciplinary procedure:- (i) Impose a fine where applicable. The member being fined will be informed in writing of the amount and the date it is to be paid. All fines will be paid to the treasurer. Failure to pay the fine will result in further disciplinary action being invoked. (ii) Impose a period of suspension for a defined period (iii) Terminate the membership of the person as outlined in the constitution. During a period of suspension, the member is suspended from all activities at, or on behalf of the club and therefore is ineligible to participate as a member in the affairs of the club. The member shall be informed in writing of the reasons for the suspension and the date from which the suspension will commence. The member may invoke the appeals procedure. The management committee has the power to reinstate the suspended member if the decision of the appeals procedure finds in favour of the member and, the secretary shall inform the member in writing of the date from which he/she is reinstated.
APPEALS PROCEDURE [12 May @ 11:00pm]
A member may appeal a decision of the management committee in respect of a disciplinary matter or a complaint. The appeal must be made in writing to the secretary within 14 days of the member being notified about the outcome of the complaint procedure or disciplinary procedure. The appeal will be heard by the management committee in accordance with their procedures.
TERMINATION OF MEMBERSHIP [12 May @ 11:36pm]
The management committee shall have the power to terminate the membership of any individual member where it has been clearly demonstrated that a serious breach of the club constitution has taken place. The individual member has the right to be heard by the management committee before the final decision is made. The secretary shall inform the member in writing of the decision to terminate their membership.
FINANCE [12 May @ 11:37pm]
(a) Membership subscriptions shall be paid weekly to the relevant team manager. (b) All monies to be lodged in a bank account in the name of the club. (c) The treasurer shall close the books on 31 May annually. (d) The management committee shall have the power to authorise expenditure on behalf of the club. (e) The annual statement of accounts shall be present at the annual general meeting. (f) Cheques drawn against club funds up to £250 can be signed by the treasurer or assistant treasurer, cheques above £250 will require both signatures.
ANNUAL GENERAL MEETING [12 May @ 11:38pm]
(a) The annual general meeting shall be held on the last Monday in June each year (or as near that date as is practically possible). (b) At least 7 days notice in writing will be given. (c) At the annual general meeting and at any extra ordinary general meeting the chairman and in his/her absence a member selected by the meeting, will take the chair. (d) The annual general meeting shall receive the treasurer's report and the secretary's report and such other reports as reflect the workings of the club during the preceding year. (e) Officers and members for the ensuing year shall be elected. (f) Subscription fees for the ensuing year shall be decided. (g) Team managers for the ensuing year shall be decided. (h) Decisions taken at the annual general meeting shall be taken by simple majority of those present entitled to vote and voting, motions for such decisions having been proposed and seconded. In the case of equality of votes, the chairman shall have a second or casting vote. Decisions so taken shall not be rescinded at any subsequent meeting except with the consent of 2 thirds of those present, entitled to vote, and voting; prior written notice of each intended rescindment having been conveyed to each member in the convening of the said meeting.
EXTRA-ORDINARY GENERAL MEETINGS [12 May @ 11:40pm]
(a) An extra-ordinary general meeting may be called by (i) The management committee (ii) At least 5 members who shall state in writing to the secretary the business to be discussed. (b) At least 7 days notice in writing shall be given to all members. (c) Only the business specified in the notice convening the meeting shall be discussed.
CLUB TROPHIES [12 May @ 11:41pm]
Winners of the club trophies will hold same for one year unless resigning and must undertake to return them when requested.
RESIGNATION [12 May @ 11:41pm]
Any member wishing to resign must notify the secretary in writing to that effect and must be clear off liabilities before the resignation can be accepted.
DISSOLUTION [12 May @ 11:42pm]
A resolution to dissolve the club shall be passed only at an extra ordinary general meeting, specifically convened for the purpose. In the event of the dissolution of the club, any assets remaining after settlement of all outstanding debts and liabilities, shall not be distributed amongst the members, but shall be given to some other club or institution having similar objectives to those of the club.
AMENDMENTS TO THE CONSTITUTION [12 May @ 11:43pm]
This constitution may only be amended by a proposal passed by a majority of members present and entitled to vote at an annual general meeting or an extra ordinary general meeting specifically convened for that purpose.
SPECIAL POWERS [12 May @ 11:44pm]
The management committee shall have the power to deal with any matter not specifically provided for in the constitution or of such urgency as would preclude the calling of an extra-ordinary general meeting provided that their action is reported to such a meeting at an early stage.
ARDS YOUTH CODE OF PRACTICE FOR COACHES, VOLUNTEERS, TEAM MANAGERS AND ASSISTANTS [12 May @ 11:46pm]
ARDS YOUTH CODE OF PRACTICE FOR COACHES, VOLUNTEERS, TEAM MANAGERS AND ASSISTANTS WORKING WITH YOUNG PEOPLE. ALL STAFF OF ARDS YOUTH WILL COMPLY WITH THE FOLLOWING PRINCIPLES OF ETHICAL PRACTICE. 1. Staff of Ards Youth for the purposes of this code of practice will be all Committee members, Team Managers, Coaches, Assistants and Volunteers involved in the supervision, control or care of young persons affiliated to Ards Youth. 2. Staff will respect the rights, dignity and worth of very young person and treat everyone equally. 3. Staff will place the well-being and safety of the participant above the development of performance or the success of the team. Appropriate insurance cover will be provided. 4. Staff will develop an appropriate working relationship with the young people, based on mutual respect and trust. Staff will not seek to enhance their own reputation or reward through exerting undue influence. 5. Staff will encourage and guide the young person to accept responsibility for his/her own behaviour and performance. 6. Coaches will hold up-to-date and nationally-recognised coaching qualifications and be currently recognised by the Irish Association, or other National Football Association. 7. Coaches and staff will ensure that the activities they direct or promote are appropriate to the age, maturity, experience and ability of the individual young person. 8. Coaches and staff will conduct an induction procedure for members where it will be clarified exactly what is expected of the young person and what the young person in entitled to expect from the coach. 9. Parents will be made aware of the Ards Youth Child Protection Policy when their child enrols with the club. 10. Coaches will cooperate fully with other specialists in the best interests of the young footballer (e.g. Physiotherapist, Doctor, other coaches, officials of the I.F.A etc.) 11. Coaches and staff will promote the positive aspects of the sport, e.g. Fair play, and never condone or encourage rule violations or the use of illegal or prohibited substances. 12. Coaches will consistently display high standards of behaviour and appearance and provide an example for the young people to follow. 13. Coaches and staff will respect the young person's right to personal privacy. 14. Staff will have separate sleeping accommodation from young people on occasions when teams are playing away from home, necessitating an overnight stay. 15. Young people will be made award of access to talk to others about any concerns they have. 16. Coaches and staff will avoid physical horseplay, such as wrestling and tickling young people. 17. Coaches and staff will not: - Permit abusive youth peer activities such as initiation ceremonies, ridiculing or bullying. - Indulge in any inappropriate physical or verbal contact with young people or other adults in the presence of children. - Jump to conclusions about others without checking the facts. - Allow themselves to be drawn into inappropriate attention seeking behaviour by people, such as tantrums or crushes. - Ignore, exaggerate or trivialise child abuse issues. - Show favouritism to any individual. - Make suggestive or risqué remarks or gestures. - Will not permit any sectarian, bigoted or racist remarks or gestures towards any individual or group. 18. Ards Youth will operate an "open door" policy, whereby parents or other staff, coach, official, potential member, or interested party may visit and view activities without appointment. Activities will be planned so that there are at least two adults present, or which are at least within sight and hearing of other adults. 19. Confidentiality will be maintained in an appropriate manner. Matters which involve abuse of a physical, emotional, sexual or neglect of a child will be dealt with using the Ards Youth reporting procedures. In this case confidentiality cannot be upheld, but the coach or staff member will report only to the designated Child Protection Officer. The case will be treated in confidence with other professionals, such as a Social Worker. 20. Coaches and staff should ensure that attendance records are kept of all recognised club sessions and social activities with the attendance of each member noted appropriately. A club incident form must be used to record any accidents, injuries or untoward event. 21. Coaches and staff must be fully award of the Ards Youth emergency procedures and reporting procedures and follow these at all times. In particular * Ensure that there is access to first aid equipment. * Make telephone contact with the parents or guardians if the member is a minor. * Make telephone contact to the emergency services if necessary. Ards Youth recognises the right of every individual to participate in the sport of football regardless of race, gender, ability, religious belief, cultural identity, sexual orientation or political opinion. Ards Youth have an "open door" policy which all staff members will abide to, endeavouring to create a well balanced, carefree environment for all. The aim of this Code of Conduct is to ensure that those working with young people in Ards Youth at all times provide a quality sporting and social programme for the junior members by working to an agreed philosophy and set of standards. Enforcement of this Code of Conduct is the responsibility of every member of Ards Youth. Any queries about the Code should be referred to any members of the Ards Youth Committee, the Junior Club Co-ordinator or the designated Child Protection Officer
ARDS YOUTH MEMBERSHIP RULES AND FAIR PLAY POLICY [12 May @ 11:48pm]
Ards Youth is fully committed to safeguarding and promoting the well being of all its members. The club believes that it is important that members, coaches, administrators and parents associated with the club must, at all times, show respect and understanding for the safety and welfare of everybody. Therefore all members are encouraged to be open at all times and share any concerns or complaints that they may have about any aspect of the club with: Any member of Ards Youth. Any Team Manager. The Designated Child Protection Officer. The Junior Club Co-Ordinator. A full list of the above elected members will be supplies to each member at the beginning of each season. All Junior members must abide by the following rules: 1. All members must, as far as possible, be kept safe from harm while they are at or representing the club. 2. No member associated with the club must ask anyone to keep secrets of any kind. 3. Members are not allowed to drink alcohol, smoke or take drugs of any kind whilst training or representing Ards Youth. Members must not participate in any club activity whilst under the influence of alcohol or drugs. Members shall not promote give or sell any alcohol or drugs to any person whilst training, representing Ards Youth or taking part in any activity with the club. 4. Members will respect the coaches, officials and administrators within the club and remember that they are giving their time and expertise freely. 5. Members must try to be on time for sessions, matches, competitions so as not to disrupt the smooth running of the club. 6. Members must pay membership fees on a weekly basis unless another arrangement has been made with the club Treasurer. 7. Members will take care of all property belonging to the club or any member, including all club equipment and public facilities. 8. Members are responsible for caring for their own equipment, clothing and property and they must ensure that it does not endanger any other members of the club or public. 9. No jewellery or unsuitable clothing or footwear must be worn during practical sessions. Members should wear shin-guards when taking part in any practical session or match. 10. The use of foul language is unacceptable within the club and will not be tolerated. 11. Members should be courteous to all its members, Coaches, Officials and members of the public at all times whilst representing the club whether it is at training sessions, competitions or matches. 12. Members must adopt the Fair Play Policy of the club which is set out below and act in accordance with the Policy at all times. FAIR PLAY POLICY FOR ARDS YOUTH MEMBERS 1. Players play for enjoyment and to improve performance, not just to please their parents or coach. 2. Where rules apply, players try to understand them and adhere to them. 3. Players accept the decisions of coaches and officials. 4. Players will control their tempers at all times. 5. Players will be good sports. They will cheer all good play whether it is our players/teams or an opponents. 6. The aim of the game is to have fun, improve skills and to feel good. 7. Players will work equally hard for themselves and the team. 8. Players will treat all players as they themselves would like to be treated. They will not bully, swear or take unfair advantage of any player. 9. Players will co-operate with the coach, team mates and opponents - without them there is not a game. 10. Players whilst taking part in competitive matches will only take instructions from their own coaches or a person nominated by their coach. Players should not take instructions from parents or bystanders and should adhere to the instruction of the team coach. Failure to do this leads to confusion.
ARDS YOUTH CHILD PROTECTION POLICY AND PROCEDURES [12 May @ 10:59pm]
We in Ards Youth are committed to good practice which protects young people from harm. Members, coaches, officials and assistants in Ards Youth accept and recognise their responsibility under the Children (N.I.) Order 1995 to provide an environment which promotes the safety of young people at all times. In order to safeguard the young people in our care we will: 1. Develop an awareness of the issues which may lead to young people being harmed. 2. Create an open environment, by identifying a contact person "Child Protection Officer" to whom young people can turn if they need to talk. 3. Adopt child centred and democratic coaching styles. 4. Adopt child protection guidelines through codes of conduct for players, members and all adults working in the club. Adult may include coaches, officials, parents and assistants. 5. Ensure careful recruitment, selection and management procedures. 6. Ensure complaints and disciplinary procedures are included in our constitution. 7. Share information about concerns with young people and parents and others who need to know. 8. Provide information as required to management committees. 9. Be involved in training made available through the various agencies, and strengthen links with these agencies. 10. Follow Governing Body guidelines on good practise for coaches. 11. Keep the Child Protection Policy under regular review.
ARDS YOUTH CODES OF CONDUCT FOR PARENTS & GUARDIANS [12 May @ 11:03pm]
Ards Youth believes that parents play a very important role in their child's development in sport. To that end, the club would ask all parents to contribute to the Junior Club and their child's participation in sport. In particular the club expects all parents to: 1. Encourage but not force an unwilling child to participate in sport or in the club. 2. Recognise that children's enjoyment in sport and as a member of this club is paramount. 3. Emphasise enjoyment and fun and praise and reinforce effort and improvement. 4. Promote and teach fair play by setting a good example. 5. Teach their child that effort and teamwork are as important as winning. 6. Help their child to set realistic goals, improve their skills and develop and positive sporting attitude. 7. Never ridicule or shout at any child for making a mistake or losing a competition. 8. Acknowledge and applaud good play by all players including opposing players. Parents/Guardians should set an example by being friendly towards the opposing team, its supporters and parents. 9. Publicly accept an official's judgement and never question their honesty. 10. Support all efforts to remove verbal and physical abuse from children's sporting activities by refraining from personally using foul language or displaying aggressive behaviour towards referees, opposing teams or their officials and supporters. 11. Express any concerns about their child or the club to the nominated officer. 12. Recognise the importance and value of coaches and others within the club who give their time, expertise and resources to provide opportunities for young people. 13. Parents should refrain from giving instructions to their own child or players whilst taking part in competitive games for the club. Only the team coach or nominated person should give instructions to the players. Parents should give encouragement and not instructions as this leads to confusion. (Too many cooks spoil the broth). 14. Offer whatever assistance they can to the running of the Ards Youth and support the club and their child where possible. i.e. by providing transport to training/competitions, watching matches and training sessions, making sure that their child has appropriate clothing and equipment, supporting fund raising and social events.
ARDS YOUTH CONFIDENTIALITY [12 May @ 11:00pm]
The legal principle that "the welfare of the child is paramount" means that considerations of confidentiality Should not be allowed to override the right of children to be protected from harm. Where there is a disclosure of any form of abuse, or where there is suspicion on abuse, it is important that the rights of both they victim and the alleged perpetrator are protected by ensuring that only those who need to know are given the relevant information. Therefore, following an allegation made to Ards Youth, the following people will have knowledge of the allegation: * The person who reports the allegation * Ards Youth Designated Child Protection Officer * Where relevant, the Duty Social Worker, and Police Officer * The parents of the child * The alleged perpetrator In cases where the Designated Child Protection Officer feels that an allegation needs to be investigated, advice will be sought from a Social Services professional, who will determine when, how and who will contact: * The parents. * Inform the alleged perpetrator of the allegations.
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